Lakewood POA Board Meeting Minutes – May 21st, 2025
Attendees
Gretchen Peterson, President
Vickie Fugazzotto, Treasurer
Carin Tio, Director
Jesse James, Director
Barb Berken, Guest Attendee for Appointment
Meeting Call To Order:
Meeting Called to Order at 7:08 pm CST
Agenda
Old Business – Last Meeting Follow-up
- Appoint Barb Berken as Secretary to complete the previous Secretary’s term of 1 year. This appointment would be up for election in spring of 2026.
Motion Made: Jesse James
Second: Vickie Fugazzotto
Discussion: None
Motion Action: Passes Unanimously - Access to Google Docs Account from previous board members
Barb to reach out to previous Secretary for 2MFA Code for Access
Officer Reports
President:
Invoices to pay for month of May during transition of books to new Treasurer
Motion Made: Barb Berken
Second: Carin Tio
Discussion: None
Motion Action: Passes Unanimously
Secretary:
Interim Secretary was Carin Tio
Carin submitted Board Meeting Minutes 05.10.25 for review and approval
Approval of previous board meeting minutes from 05.10.25
Motion Made: Gretchen Peterson
Second: Jesse James
Discussion: Correction to Board Meeting Minutes from 05.10.25. Amendment to the spelling of “Vicky” to “Vickie”
Motion Action: Passes Unanimously
Treasurer:
No report – transition
New Business
Election ballots in the mail.
Ballots were mailed on the 20th in accordance with the Bylaws.
Treasurer role
Payment of invoices for month of May 2025
New process of invoice payment
Dual control on all invoices and monetary management
Door King Gate Access – Key cards
Laptop transition
Transition laptop from previous treasurer to current treasurer.
Keycard operation
In order to activate a key card, a board member must take the laptop down to the keypad, utilize their personal hotspot to connect the laptop software to the keypad, and then activate a keycard and/or additional keycards. This is not an efficient process for homeowners who need immediate access or board members availability.
Requested assistance from S. Anderson for assistance on Door King Account operation – her name is still on account.
Previous board had begun discussions around adding wifi connections at the common area to not only provide wifi access to homeowners at the common area but also to remote connect to the gate for faster keycard activation.
Current board to pick up research and provide information regarding cost and logistics to homeowners.
Notes
Board Meeting Cadence – meet monthly
Action Items
Transition secretary records from previous to current secretary
Barb Berken and Ginny Palumbo need to connect to retrieve secretary papers
Transition president files from previous president to interim president
Request Election Committee through website for the June Special Election
Plan for Election Committee volunteers to retrieve the ballots that are mailed to follow proper election procedure
Election Committee would be responsible for ballot counting
Board members to prepare bios to present at the June 21st, 2025 special election
Barb Berken, Secretary to allow access to all board members of the Google Drive account
Change security access on Google Drive Account
– Recovery email to talktous@lakewood-poa.org
Next Meeting Agenda Items
Microsoft 365 – Free account for board members to collaborate
Prepare reports for homeowners to view monthly
Wifi research for Common Area
Meeting Adjourned, 7:58 pm CST
Board Meeting Minutes Submitted by Barb Berken, Secretary, Lakewood POA
Board Member Terms:
Open – Expires 2025
Jesse James – Expires 2025
Gretchen Peterson – Expires 2025
Barb Berken – Expires 2026
Open – Expires 2026
Vickie Fugazzotto – Expires 2027
Carin Tio – Expires 2027